Managed Print & Savings
Document Storage Cost Calculator
What those filing cabinets cost in floor space each year.
Enter values to see your estimate.
Estimates only, not a quote.
Want your exact numbers? The calculator gives a ballpark. For exact numbers, this is the next step.
Paper records occupy floor space you pay rent on, plus the time it takes to fetch a file. Put a number on both and the case for digitizing, which costs a fraction of the rent and seconds to search, makes itself.
How it works
Floor-space cost is cabinets times each one's footprint times your rent per square foot. Add annual retrieval labor (monthly hours × wage × 12) for the total annual cost of keeping paper.
Common questions
Is off-site storage cheaper?
Per square foot, often, but retrieval gets slower and per-request fees add up. Digitizing usually beats both on total cost and access speed.